They say a meeting is an event at which minutes are kept and hours are lost. Spend time on the internet long enough and you’ll find many such amusing quotes on meetings. You might as well spend that time in conducting one. If you’re lucky, you may be able to cross off at least one item from your checklist. How do you push to cross off two?
Space, Time & Productivity
When it comes to an individual employee’s productivity, organizations invest a good deal of time and money in maximizing it with well-planned systems in place. However, when it comes to a team, all activities are typically centred on building a cohesive team, and not on a space that makes the team members collectively productive. Creating a space that is conducive to discussions, collaborations and decision-making is just as important as planning the next offsite.
At Arraystorm, we believe it begins by implementing the right controls in your conference room.
Conference Room Controls
A conference room is a lot more than chairs, table, a whiteboard and basic electrical amenities. It’s a place where big ideas take life. Tie-ups happen. Game-changing strategies make or break here. Therefore, everything in your conference room should be easy to manage and should not interrupt any thought flows. And this goes beyond the A/C and projector remotes.
Here are some aspects you should look into when employing a Conference Room Control System.
Scene Selection & Programming
Getting into the “right mood” is perhaps the biggest aspect of working in a team. Energy levels are typically high in the morning and low after the midday meal. Optimize these with scene selection in your conference room that pre-programs the various light and HVAC factors to put everyone in the right frame of mind at the right time.
Even the best speaker can get easily distracted when somebody walks across the room. The same is true for all employees; if one person is making a point and another is shifting around the room to turn on the projector or turn off the lights. Install a good lighting management system that puts all these controls on your fingertips.
Air flow, Humidity & Temperature
Golden rule: make your conference room breathable! Tough discussions can be suffocating enough without physical discomfort adding to them. Employ a system that factors in the number of people in a room and adjusts these settings to make the room comfortable and productive.
People are their most energetic selves outdoors, exposed to natural lighting. How do you bring that kind of energy inside? Simple. Install a motorized blind control that works hand-in-hand with your lighting management system. This way, people occupying the conference room have a balance of natural sunlight and artificial light, depending on the time of the day.
All the above factors change when the number of occupants changes. Make sure your Conference Room Controls has an occupancy sensing system that can count the number of people and optimize the factors accordingly. Not only an increase in productivity, you will also notice substantial energy savings when an occupancy sensing system is put in place.
To know more about the finer details of an all-rounded conference room control system, visit https://www.arraystorm.com/ethos-conference-room-controls